Effective Email Templates: Addressing Concerns and Requests
Email Templates for Addressing Concerns and Requests
Health Club Issue
Dear Mr. Stapleton,
As a member of the club, I am writing to express my disagreement regarding the information in your last message. First and foremost, with all due respect, you should have informed us of this change beforehand, given that we have already paid the fees for the entire month. I am very disappointed with the service.
Secondly, I disagree with this measure and kindly request that you hire another trainer during our coach’s absence. Nonetheless, I understand that finding someone immediately may be difficult.
Thirdly, if hiring a replacement is not possible, I recommend reimbursing the fees corresponding to the two-week absence of our trainer.
Finally, having said that, I kindly suggest considering my proposals. I look forward to hearing from you soon.
Yours sincerely,
New Home Inquiry
Dear Sir or Madam,
I am writing to express my interest in the house I saw on your website. First and foremost, I would like to know further details about the property, such as whether it includes a garage and how far it is from the sea. I enjoy walking on the beach to relax every day.
Secondly, I am interested in knowing the final monthly price. Your website indicates a price of $390. Nevertheless, I kindly ask you to inform me about the expenses included in the price, such as light and water bills.
Finally, I would like to schedule an appointment to visit the house. I am available on Saturday and Monday next week, if that works for you. I look forward to hearing from you at your earliest convenience.
Yours faithfully,
Restaurant Service Complaint
The purpose of this email, as a customer, is to express my disagreement regarding the changes mentioned in your last message.
First and foremost, with all due respect, you should have informed us sooner, as I am afraid I cannot afford to order food through your platform with the new fee. I am very disappointed with the service you are providing.
Secondly, I disagree with this new measure and recommend that you either keep the older prices or offer a special price for long-time customers to compensate for the delivery fee.
Finally, having provided the previous information, I would kindly suggest informing customers about changes in advance.
Music Club Concerns
Dear Mrs. Green,
As a member of the club, I am writing to express my disagreement regarding the information in your last message.
First and foremost, with all due respect, you should have informed us sooner, given that the agreed-upon service does not justify the price increase. I am very disappointed with this change.
Secondly, I disagree with this new measure and suggest applying this new fee only to new members of the club.
Thirdly, I recommend hiring more teachers to maintain the current timetables in the evenings for the next two weeks; otherwise, many of us cannot attend the meetings in the mornings.
Finally, having provided the previous information, I would kindly suggest informing us about changes in advance so that we have time to organize ourselves. I look forward to hearing from you at your earliest convenience.
Japanese Book Club Feedback
First and foremost, with all due respect, you should have informed us sooner, given that many members in the club (including myself) unfortunately cannot afford the new fee. I am very disappointed with the service.
Secondly, I disagree with this measure and recommend offering a discount to existing members or applying the new fee only to new members.
Thirdly, due to the change in the class timetable, I am afraid I will not be able to attend, given that I work every afternoon. I recommend offering a shift in the mornings.
Gardening Club Issue
Dear Mr. McKenna,
As a member of this club/platform/website, I am writing to express my disagreement regarding the information in your email.
First and foremost, with all due respect, you should have informed us sooner, since I was really looking forward to meeting gardener John. I am very disappointed with the club.
Secondly, I disagree with this new measure and recommend calling another gardener since we already know gardener George. Nonetheless, it is a fact that he is very professional and teaches very well, but I suggest that he at least teaches the same things that John was going to teach us.
Environment Club Emails
Learning About the Environment
Hello Nathan! Nice to meet you! I’m Cristina. I believe that many people need to be aware of global warming and its consequences for our planet. From my point of view, if we join forces, we can change our situation.
The teachers are very professional, and the pupils are very interested in the environment, which is a good sign! Hopefully, all people will become interested in the planet.
No Meetings – Informal Email
Hi Paul!
How are things? I’ve just received a message from the environment forum. Apparently, the staff cannot attend class next month. I can’t believe it! It’s our first meeting, which is very disappointing. I was wondering if they could offer two meetings this month. Don’t you think?
Hope to hear from you!
Write back ASAP.
Best wishes.
No Meetings – Formal Email
Having read your last email about the environment forum, I am writing to express my disappointment regarding the information in your last message.
On the one hand, I am really sorry that our instructor is unwell; however, the association should have informed us sooner because we need time to organize our schedules.
On the other hand, all members of the club are enthusiastic about this meeting because we were going to learn about recycling. That’s why I was wondering if we could have two meetings this month.
Lastly, I would like to thank you on behalf of some members who feel very enthusiastic about this idea. Please feel free to contact me to organize a meeting.
Many thanks.
Yours faithfully.
Multicultural Club Meeting Cancellation
Dear Sir or Madam,
As a member of this club/platform/website, I am writing to express my disagreement regarding the cancelled meetings, which are scheduled to take effect next month. I signed up for the course three weeks ago, and I feel it is unacceptable that the meeting has been cancelled so soon after signing up.
I would like to suggest two alternatives:
- I disagree with the cancellation because I joined here because you offer meetings every month, but this is not the case.
- May I suggest possible alternatives, like doing online meetings or two meetings in April?
In addition, I would like to have further information about when the next meetings will be held.
I look forward to hearing back from you regarding whether my recommendations are acceptable. If not, I will look at other course offers.
Thank you for your attention.