Mastering Invoice and Payment Letters: Examples
Invoice Letters: Issuing an Invoice
Dear Mr./Ms./Mrs.,
Re: Invoice Corresponding to…
Re: Acknowledgement of Receipt of Invoice Ref. X
We would like to acknowledge receipt of your invoice, Ref. X, dated the 12th. Hereby, we are sorry to inform you that it would not be possible… We would like to thank you for giving us the chance to sell you our products. The account number has been forgotten. To our company, a promissory note (IOU) is acceptable. Besides, furthermore, moreover, therefore, we bring to your knowledge that, in accordance with the terms and conditions agreed upon, and pursuant to the payment terms agreed upon, the invoice must be paid within 15 days from the date of this letter, or from the date of dispatch.
Key Phrases for Invoice Letters
- Remit the corresponding settlement to you: To remit the amount of…
- Total amount payable: The total amount due.
- We have advised our bank to make all the necessary arrangements for payment of your invoice.
- We have instructed our bank to arrange payment of all subsequent installments into your account by the due date.
- Mention that you have told your bank to do anything needed to pay that invoice.
- To the bank account nominated by you.
- Should you have any query in relation to this invoice, please contact us.
Ending the Letter
Thank you in advance. We sincerely appreciate your confidence in our products, and we would be glad to continue doing business with you in the future, or to meet your needs in the future.
Yours sincerely,
We would like to thank you for your prompt attention to our order. We are looking forward to doing further business with you again. We look forward to hearing from you soon.
Payment Letters: Notification of Payment
Thank you for your invoice. We are pleased to enclose our bill, in the amount of…, in payment of the first installment of your invoice, or in settlement of the first periodic payment of your bill. As previously arranged, we are making all the necessary arrangements for payment. The money will most probably reach you. Our remittance will hopefully reach you.
Important Considerations
- Due date: The date on which payment is due.
- Timeframes: In a week, seven days, two months, present month, within 48 hours, or in a two-day period.