Position Analysis in Organizations
Position Analysis
Introduction
Each employee must make their maximum contribution. Work should be divided into units, ideally the smallest unit possible. This division facilitates:
- Labor administration
- Selection
- Development
- Grounds
Position Definition
A position is a set of tasks carried out within an organization to achieve its objectives. It encompasses the specific tasks and responsibilities performed by an individual in a job.
Position Analysis Definition
Position analysis is the process of determining the skills, duties, and knowledge required to perform specific tasks in an organization.
Importance of Position Analysis
Position analysis is crucial for:
- Defining organizational activities
- Assigning authority and responsibility
- Employee selection and training
- Position location
Purpose of Position Analysis
Position analysis aims to understand:
- Mental and physical tasks involved
- When work will be performed
- Where work will be carried out
- How the employee performs work
- Why the work is done
- What skills are needed
Using Position Analysis
Consider the following:
- Hierarchical level
- Area or department
- Higher hierarchical level
- Subordinates
Recommended Situations for Position Analysis
- When the organization is founded
- When creating new jobs
- When modifying existing jobs
- When addressing employee complaints and disagreements
- When tasks are poorly assigned
Benefits of Position Analysis
For Managers:
- Improved workflow knowledge within their unit
- Selection of appropriate personnel
- Objective assessment of subordinates
For Employees:
- Clear understanding of their position
- Motivation for self-development
Job Description
- Job ID
- Job Title
- Section summary of the position
- Duties of the office section
Responsibilities
- Staff supervision
- Equipment, tools, or other resources
- Internal or external contacts
- Confidential information
Specifications
Conditions required for the position:
- Requirements of the person who works
- Requirements for working conditions
- Education and work experience
- Skills
- Environmental conditions
- Demand, time, shift
Requirements
Physical Requirements:
- Physical effort required
- Eyesight
- Skill and ability
- Required physical complexion
Other Requirements:
- Educational requirements
- Experience
- Specific learning requirements
- Adaptability
- Necessary initiative
- Skills needed
Liabilities
- Staff supervision
- Material, tools, or equipment
- Money, title, or documents
- Internal or external contacts
- Confidential information
Conditions
- Occupational risks
- Work environment
Stages of Position Analysis
- Planning stage:
- Determination of charges
- Development of organizational structure
- Preparation of work schedule
- Methods of analysis
- Making universal criteria and discrimination
- Preparation stage:
- Recruitment, selection, training
- Preparation of work material
- Execution stage:
- Data collection
- Selection of data
- Provisional drafting
- Submission of data to immediate supervisor
- Final draft
- Approval
- Control of exceptions:
- Collecting data after implementation