Understanding Office Automation: Components and Configuration
Understanding Office Automation
Phases of Company Information Management: Collection, storage, processing, distribution, and presentation.
Office Automation: The branch of computer science focused on automating typical office processes.
Key Components of Office Automation
Word Processor: Enables creating, manipulating, and storing text with various formatting options and automatic spell checking.
Spreadsheet: Allows entering text and numbers for automatic calculations and presenting results in different formats, including charts and graphs.
Presentation Manager: Combines slide preparation with animations, text, and images for dynamic presentations.
Database Manager: Used to create, manipulate, and view different files, and establish relationships between them for complex operations.
Office Suite: A package including generic utility programs such as word processors, spreadsheets, database managers, email programs, and web design tools. The advantage of a suite is the ease of communication between programs from the same manufacturer and compatibility of file formats.
Typical Office Suite Contents: Word processor, spreadsheet, presentation manager, database manager, graphics manager, email manager.
Application Configuration and Customization
Difference Between Configurable and Custom Applications: A configurable application allows users to tailor it to their needs within the product’s capabilities. A custom application is developed following specific user directions, fully adapting to their needs. Depending on the after-sales service agreement, users may request changes as the product and their company evolve, but they cannot make the changes themselves; the developer must do so.
Typical Pre-Installation Requirements: Verify that the operating system (including version) is adequate and that RAM, hard disk, graphics card, and processor requirements are met on the installation machine.
Demo (Definition and Function): A demo allows potential customers to try the product before purchase. Common techniques include limiting the demo’s operational period or number of accesses, or excluding essential functions to prevent complete program use.
Installation Types:
- Default: Installs the basic components necessary for the program to function correctly.
- Custom: Allows selecting specific components to install.
- Minimal: Installs only the components essential for implementing the program.
Data Management
Difference Between Data Loading and Migration: Data loading is the manual input of information needed to launch a computer application for the first time. Data migration is the transfer of information from a retiring application to its replacement.