Understanding Vouchers, Receipts, Promissory Notes, and More
Understanding Key Business Documents
Return to Voucher
This voucher is used to execute the delivery or transfer of goods sold. The person receiving the property records their compliance, finalizing the seller’s right to collect payment and the buyer’s obligation to pay. It provides the basis for preparing a refer factura.
The voucher extends in triplicate:
- The signed original is delivered by the seller to the purchaser.
- The duplicate, with the purchaser’s agreement confirming receipt, is kept by the seller.
- The triplicate remains in the reservoir section for torque output record of the goods.
Receipt
The receipt is proof of payment or receipt of money. The receiver always signs at the bottom, providing evidence of partial or total extinction of the debt.
Ticket
The ticket is a voucher issued in transactions with consumers or end users (taxpayers RUS). Sometimes, tickets are issued by taxpayers or RE RER, allowing part of the cost or expenditure for tax purposes. Tickets or tapes issued by cash registers must be used in consumer transactions and the final performed by the subjects of single simplified regime.
Promissory Note
A promissory note is a title-value circulation that appears to improperly change the contract containing credit interests. It’s a document like a bill of exchange, with the outright promise to pay a sum of money at a given time.
Unlike the bill of exchange, an abstract document, the note is a title-value of causal origin, meaning the document may agree interests and include the causes giving rise to it. A promissory note may also include a guarantee that accompanied the obligation.
It is probably for this reason that the promissory note is more used than the bill of exchange by banks and financial institutions, as they may agree to pay interest and guarantee the obligation by the guarantee. In other words, this title is a full-value bills of exchange.
Check
A check is a warrant to pay outright against a bank where the drawer has funds deposited in their checking account, order, or authorization to turn descubierto. As the check is a payment order, not a promise to pay like the promissory note, it must be executed by the bank upon presentation of the document with the detailed rules.
Debit Note
A debit note is a communication sent by a merchant to their customer, reporting that they have charged or debited a certain amount or value to their account for the concept indicated. This paper increases the debt, either due to an error in billing, interest on late payments, etc.
Credit Note
A credit note is a document sent by the merchant to their client to communicate an accreditation of a certain amount, for the reason expressed in it. Some common uses include:
- Breakage of goods sold
- Price cuts
- Rebates or discounts
- To correct billing errors by excess
Warrant
A warrant is a derivative financial instrument or contract that gives the buyer the right, but not the obligation, to buy/sell an underlying asset (stock, future, etc.) at a specified price at a future date. In terms of performance, warrants are included in the category of options.
The warrant, like options, gives the holder the possibility of associating or not the transaction (purchase or sale, as appropriate) and the other party the requirement. The fact the transaction is called “exercising” the warrant.
Invoice
The invoice or commercial invoice is an administrative document that reflects all the information in a sales transaction. The essential information that appears on an invoice must reflect the delivery of a product or providing a service, together with the date of accrual, as well as indicating the amount payable as consideration.
Additionally, the invoice should show the sender’s data and the recipient’s data, the details of the products and services provided, unit prices, total prices, discounts, and taxes.